Participants should check if they require a visa to enter Japan on the Ministry of Foreign Affairs of Japan's website.
■ Website:

Participants who require a visa support document issued by the organizer must complete the required information below and submit it along with a scanned copy of their passport.

  1. Submitted data will not be used for any purposes other than to issue the visa support documents.
  2. Please note that application may be refused if the secretariat deems it insufficient.
  3. If you are unable to upload a scanned copy of your passport to the registration system, please email it to the Arctic Circle Japan Forum Registration Desk.

* Required
1. Name (as it appears on your passport) *
First Middle Last
2. Passport Details *
■Passport Number

■Date of Birth(Date/Month/Year)


■Issue Date(Date/Month/Year)

■Expiry Date(Date/Month/Year)

■Place of Issue

■Country of Citizenship

3. Japanese Embassy / Consulate (where visa application is being submitted) *

4. Title / Position (in English or Chinese) *

5. Institution (in English or Chinese) *

6. Mailing Address *



■Postal Code:

7. Phone Number *
(* Please include country code)

e.g. +81-3-5577-3041
8. Country of Citizenship *

9. E-mail Address *

(Reenter your E-mail address.)

10. Flight Information *
■Date of Arrival and Flight Number:

■Date of Departure and Flight Number:

11. Lodging *

■Place of Stay:


12. Scanned Copy of Passport (the page with your photo) *
* Accepted file types: pdf, png, jpeg / jpg, gif